Legal Policy

Welcome to beamian’s legal policy page. You can find on this page everything you need to know, from a legal standpoint, about the use of our services. Beamian is a registered trademark of MobilityNow, L.da and any questions about the use of our services may be addressed to us using the contact form of our web pages or using one of the alternative contact methods described on this page. MobilityNow has appointed a charge of data protection who can be contacted directly by letter sent to MobilityNow, Rua Alfredo Allen, N.º 455 e 461, 4200-135 Porto, Portugal, or by the e-mail address dpo@mobility.pt. For a better understanding, our legal policies are divided into three parts:

  • Cookie declaration
  • Terms and conditions
  • Privacy policy

Beamian regards as fundamental in its activity the strict compliance with data protection legislation, namely the General Data Protection Regulation, and takes all proactive actions to guarantee the essential rights foreseen in the European legislation.

1) Identification and general designations

a) Who are we?

Welcome to beamian!
beamian is a registered trademark of MobilityNow, L.da. beamian offers an event management platform. Through our platform, applications and devices, we enable users of our services to create, register, participate and interact with other users, brands and companies at events. The information is then organized and distributed according to the specific terms of service of each event (which are the responsibility of each organizer).

b) Services

The beamian websites and domains, including beamian.com and all web pages, subdomains, domain variants (hereinafter referred to as our “website” or simply “beamian”), all services provided by us, as well as beamian mobile apps, are offered and made available by beamian and MobilityNow and will be referred to by us as “services”.

c) Users of the services

beamian provides a simple and fast way for all users who are event organizers to create, manage and plan their event. It allows registration forms to be made available to visitors, exhibitors and brands, whose purpose is to identify all participants by collecting information from each one (this is the responsibility of the users with the “event organizer” profile), and it allows the registration and exchange of information between all during each event. The organizer can decide if registration in each event is free or paid. We will refer to organizers, visitors, exhibitors and brands as “participants” and/or “users” of the Services.

d) Service agreement

The services are provided to the users (event organizers) by MobilityNow, L.da, a company based in Portugal, at Rua Alfredo Allen, N.º 455 e 461, 4200-135 Porto, Portugal.

2) Terms of services

The following pages contain our Terms of Service Agreement (“terms of service”). These terms of service govern our provision of services. In addition to the sections below, these terms of service include and incorporate by reference the following agreements:

  • our Privacy Policy, available in this page;
  • our Cookie Policy, available in this page;

Event organizers will also be subject to specific delivery and hiring terms drawn up for each event for which they are responsible and that are contemplated in the contract with beamian.

3) Contract with the users

a) Binding contract with the platform users

You agree to these terms of service and become bound by a binding contract with beamian whenever you register on the platform and accept these terms and privacy policies. If you are not a registered user or an unregistered participant, you also agree to these terms of service and become bound by a binding contract with beamian, when transferring applications or by using, accessing or browsing any part of the services.

If you do not agree to any part of these terms of service, please do not use or access our services. If you use our services on behalf of an entity or organization, you agree to these terms of service on behalf of that entity and its affiliates and you declare that you have the authority to do so. In this case, “you”, “your”, “the users” and “the user”, refer to such entity. If you do not have such authority or if you do not agree to any part of these terms of service, do not use or access the services.

b) Changes

beamian reserves the right to change or replace any terms of service (and associated agreements) at its discretion, at any time. The changes will be posted on the beamian.com website and, under certain circumstances, additional notice will be sent to the user via email messages and/or service notifications. The user will be asked to accept the terms of service and their changes.

The changes become effective thirty (30) days after the date of “Update” or any other date, as communicated in any notice to the user, except changes regarding new features of services or that do not impose additional charges or obligations for the user, which will have immediate effect. It is your responsibility to consult these Terms of Service from time to time for Changes. Continued use of the services after any changes to these terms of service have entered into effect means acceptance of such changes. If you do not agree to any of these terms of service, you must terminate access, navigation or any other use of the services, in addition to what is set forth in this paragraph. These terms of service may only be changed through a specific service agreement.

4) Term and terms of termination

a) Term

These terms of service become effective upon user acceptance as set forth in Section 3.a above and remain in effect until terminated.

b) Termination by beamian

Except as otherwise agreed in a specific contract for service provision to certain users and/or event planners or partners, beamian may terminate the right to use the services at any time due to:

b1) breach or non-compliance with these terms of service by the user;

b2) misuse or abuse of the services by the user; or

b3) if the user’s access authorization and use of the services violates any local, state, district, national, or European laws, rules, regulations or others, or otherwise exposes beamian to legal liability. We use reasonable efforts to advise you of such termination. In addition, you agree that beamian shall not be liable to you or any third party for such termination of your right to use or otherwise access the services.

c) Termination by the User

Except as otherwise agreed in a specific contract for service provision to certain users and/or event planners or partners, you may terminate your access to the services and these terms of service by deleting your account. If there is a separate agreement between you and beamian that governs your use of the services and that contract terminates or expires, these Terms of Service (not modified by such agreement) must govern the use of the services until you delete your account .

d) Subsistence of terms

All provisions of these terms of service shall survive termination thereof (including without limitation all limitations or liabilities, waivers of warranties, contracts to be arbitrated, choice of law and court, as well as protections of intellectual property and licenses).

5) Using the website beamian.com

The use of the website and its public pages (including subdomains and applications) is governed by the following terms:

The content of the pages of the website is intended for general information only and is subject to change without notice. Beamian, MobilityNow and/or its associates inform that the contents of the website may contain some errors and should not serve as a basis for any type of decision without the confirmation or clarification of an accredited representative of the beamian team. The website contains exclusive content that is owned by beamian and MobilityNow. This content includes, but is not limited to, design, appearance, layout, general appearance, and graphics. Its reproduction is prohibited. The inappropriate use of the website may give rise to complaints for damages and be reported to the competent authorities. The use of the website is subject to compliance with European legislation.

The beamian team and MobilityNow take the content posted on their pages very seriously and use their best efforts to make sure they accurately reflect the services provided. In case of doubt, omission or complaint please contact our team.

beamian is a registered trademark of MobilityNow, L.da. This privacy policy explains how we use the personal data we collect with our services.

Topics:

  1. What information do we collect?
  2. How do we use the personal data we collect?
  3. Cookies
  4. Exoneration and limitation of liability
  5. Marketing
  6. How you can access your personal information
  7. Links to other websites
  8. Changes to our privacy policy
  9. Contacts

1. What information do we collect?

The requested information concerning each user, whenever the registration in our platform occurs, is the minimum needed for a correct service; usually the email (as identifier) and name are the data needed to open an account. Additional data may be collected in case of hiring extra services or to validate the identity of each user. Additional data will also be collected when the user voluntarily completes customer surveys and other forms. This website uses cookies, you may read our statement about the use of cookies here.

2. How do we use the personal data we collect?

The information we have about each user serves to correctly identify you, manage the services provided and, if we obtain your consent, to send communications of products and/or services that in our opinion may be of interest. We also use the information of each user to personalize the visits to our website. In the same way, if we obtain your consent we will share the information with other companies/brands of MobilityNow.

MobilityNow will not share your personal information with other companies without your explicit consent.

When processing the purchase of services we may send some details to payment / credit agencies and fraud prevention agencies. The payment will be made by a financial entity external to MobilityNow.

3. Cookies

Please check our cookie statement.

4. Exoneration of liability and recommendations to event planners

We advise that beamian provides tools to its clients, event organizers, which allow the collection of additional personal information and offer a method of gathering activity during their events.

Each event is governed by a specific privacy policy that is the responsibility of the organizer of each event and which should explain the purpose of using our technology.

The beamian team is committed to data privacy and recommends that event organizers collect only the information strictly necessary to conduct each event, fully respecting the European legislation on the processing of personal data based on Regulation (CE) n.º 45/2001 of the Council and of the European Parliament.

If any breach of national or international law is detected, the service agreement with the event organizer may be canceled and taken to the competent authorities.

This declaration of exoneration of liability is not intended to limit the liability of beamian in a manner that is inconsistent with the applicable national law or to exclude liability in cases where it is not permitted by such legislation.

5. Marketing

We would like to be able to send you information about products and services, as well as news from the events sector that we believe are of interest to each user. Your consent, if given, can always be removed at any time. To do so, you can contact us or simply activate the opt-out option in your personal area.

6. How can you access your personal information?

As a user of our services, you have the right to request a copy of the information we keep about you. If you want to consult your personal information you can consult your customer area (where you can change your data and/or delete them). You can also send us an e-mail to dpo@mobility.pt or to the following address: Rua Alfredo Allen, 455/461, 4200-135 Porto, Portugal. There may be a small charge for the service. We want to make sure that all your personal information is correct and up-to-date. You can ask us at any time to correct your information whenever you think it is incorrect.

Beamian will not store the information collected in the context of each event unless you give us your consent. If it is given, this information will be stored in your personal area, and can be consulted and deleted at any time.

We again warn that the information submitted in the context of each event is the subject of a specific privacy statement for each event, which is the responsibility of the respective organizer, and that beamian has no responsibility in its treatment.

The contacts of each organizer will be made available to the respective participants.

7. Links to other websites

Our website may contain links to external websites. This privacy policy applies only to the entirety of our website; we encourage you to read the privacy policies of external websites.

8. Changes to our privacy policy

We regularly update our privacy policy and post all updates on this website. This privacy policy was last updated April 29, 2018.

9. contacts

Please contact us to dpo@mobility.pt