Creating internal events presents additional complications compared to day-to-day operations, especially when it comes to ensuring security and controlled access only for authorized employees. In addition, data privacy is a key concern, as the employee database contains sensitive information that needs to be protected.
For this reason, most companies are forced to hire external solutions that are not integrated with their usual access control systems to invite, manage and record employees and their attendance.
But does it have to be this way?
The Challenge
Organizing internal events, such as product presentations, training or team meetings, can be a challenge due to their temporary and dynamic nature.
Beamian offers a customized solution that makes this whole process easier, allowing your employees to confirm their attendance at events with one click and to register their entry with the RFID card they use every day without their personal information having to leave the company.
The Beamian Solution
Beamian offers a platform that integrates perfectly with existing RFID card systems, using only the cards’ UIDs (Unique Identifiers). In this way, Beamian ensures that the database with sensitive information remains resident in the company, preserving the privacy of employees’ personal data. In addition, the solution is flexible and can be adapted to other forms of identification, such as biometrics or other technologies, depending on the client’s needs.
Main features
- Simplified event creation and management: Organize events intuitively, with all the tools you need to set up temporary events, manage the list of participants and control access in real time.
- Guaranteed Data Privacy: Beamian only works with the UIDs of RFID cards, ensuring that employees’ personal data is not shared outside the company’s infrastructure.
- Consumption Management: Consumption control during the event, allowing you to monitor the use of resources such as meals and drinks, ensuring efficient and controlled allocation. (Did you know that you can also have alerts about food allergies and other requirements?)
- External Invitations and Temporary Credentials: Possibility of inviting external participants and assigning them temporary credentials or smart badges, making it easier for them to take part in internal events.
- Issuing Certificates and Managing Attendance: Automatic issuance of attendance certificates and access to detailed reports on participants’ attendance and interactions.
- Versatile access control: Use the Beamian app for access control on mobile devices or rent specific devices for greater convenience and security.
- Identification flexibility: Beamian adapts to different forms of identification, such as biometrics or other technologies, making it easy to integrate with systems already in place.
Benefits for companies
- Security and Privacy: With Beamian, employees’ personal data is protected, as only the UIDs of RFID cards are used to manage events.
- Efficiency and Integration: The platform offers all the functionalities needed to manage internal events in an efficient and integrated way, from access control to consumption management and issuing certificates.
- Adaptation to existing infrastructures: Available in SaaS or on-premises format, Beamian adapts to the needs and requirements of each client, guaranteeing compliance with internal policies and privacy regulations.
This is a tailor-made solution
If you’re looking for a solution for managing your internal events with total security and efficiency, Beamian is ready to help. Get in touch with us at team@beamian.com, or using any of the contacts at the bottom of this page, to find out more about how we can transform the way you organize your events.
