Best Digital Tools for Hybrid & Virtual Corporate Events
Get a maximized virtual experience and benefit from an innovative way to manage face-to-face interactions within a single event platform.
Hybrid & Virtual Event Platform
Boost your engagement rate for online sessions & workshops with a virtual event software
Enhance onsite activities and face-to-face networking for hybrid & live events by digitizing all interactions
The beamian solution simplifies event management for corporations by delivering a managed service with either on-site and off-site support, and it can be adapted to in-person, hybrid and virtual settings.
1. Virtual event features
- For corporate events with exhibitors
1. Online registration & file upload
Visitors need to get registered on the platform before the event starts. If there are exhibitors they can also register, upload & manage their company info, and promote business offers or product brochures.
2. Product pages
Are you going to invite exhibitors or partners? Allow them to showcase a fully branded experience through robust product pages. Offer additional opportunities for engagement & lead generation with video conferencing rooms, sponsored sessions and live chat.
3. Virtual stands
Participants will have a view from all exhibitors and they’ll be able to enter on their virtual stands, and search for information on a product-based view. Looking for the right offer is as simple as applying filters.
4. Exhibition halls
Encourage your exhibitors to draw the attention of participants with attractive halls that can be pre-reserved for premium partners. This will allow to distinguish different partner tiers for your event, giving companies the opportunity to stand out.
5. Chat & video meeting rooms
Participants & exhibitors can find each other and interact at any given time via chat or video meeting rooms. Power connections and boost networking opportunities for virtual B2B events by enabling both parties to meet at shared conference rooms or private meetings.
- For corporate events without exhibitors / only participants
1. Set up online registration
Offer an intuitive registration for your participants and securely collect valuable information through online registration forms.
2. Networking premium space
Enable your attendees to connect & interact with each other in a highly engaging way by making available online networking rooms. They’re able to search for specific peers by applying specific filters, such as “company name” or “job title”.
3. Event Calendar
Let your participants manage their agendas for specific conferences, workshops, webinars or other online sessions.
2. In-person & hybrid event features
1. Online registration
Every participant can register online for the event by filling out a registration form.
2. Faster check-in
A quick check-in system allows you to eliminate waiting lines at your event. Each participant’s data is also associated with a smart badge at the check-in area.
3. Access Control
Access control provides a quick and easy way to restrict participant access to certain areas of your event.
4. Brand engagement
People can interact and connect with your brand in a more agile way. They don’t need to fill out forms during the event, instead they simply tap their smart badge and instantly transfer their data to you.
5. Event data & insights
You’ll be able to prove the much higher engagement rates with solid data. All the interactions get saved on the beamian platform, so that you can better understand your event’s reach and performance and even outline plans to maximize it.
Create corporate events from start to finish through an integrated event platform that allows you to set up online registrations, manage check-ins and control access for different sessions through a capacity management tool.
Manage online registration and perform attendance control in real-time
Get instantaneous feedback regarding the number of check-ins, the number of attendees at specific conferences or sessions, the number of shared contacts and other event interactions
Digitalize all interactions through smart badges and collect sharing data in a contactless & paperless way
Use the collected data to measure your event success and demonstrate your event ROI
Brands don't just happen.
Your corporate event shouldn't too.
See how everyone wins.
Participants register online or buy tickets for the brand event and each one is identified at the check-in area by associating their data with a unique smart badge.
During
People can easily interact by simply tapping their smart badge on the beamer, an electronic device that can identify specific exhibitors, brands or even spaces and products.
After
Participants take advantage of an online buying experience, being able to receive relevant offers, discounts and promotions based on their interactions. They can even access their data and exercise their legal rights whenever they want.
Before
Brands can manage their own events by creating them online through the beamian platform. This includes creating the pre-registration forms and having on their side the ticket sales process (if applicable).
During
The event experience can include brand activation ideas focusing on digital transformation, gamification and social engagement.
After
Having access to event data provides a great indicator about the event’s success and ROI. The collected data is also a relevant tool to nurture a highly segmented database afterwards.
